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Language: EN

Request for Quotation UNFPA-R60-00005-26: Procurement of the Provision of HR Services for the implementation of the UNFPA Asia and the Pacific Regional Office (APRO) Organizational Structuring

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Request for Quotation UNFPA-R60-00005-26: Procurement of the Provision of HR Services for the implementation of the UNFPA Asia and the Pacific Regional Office (APRO) Organizational Structuring

calendar_today 29 October 2026

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UNFPA APRO hereby solicits a quotation for the Procurement of the Provision of HR Services for the implementation of the UNFPA Asia and the Pacific Regional Office (APRO) Organizational Structuring'

 
Synopsis: UNFPA APRO is planning to engage a qualified and experienced HR service provider to support the timely and effective implementation of the updated HR structure, in full compliance with applicable UNFPA policies, rules, regulations, procedures and HR principles. The assignment will support a transparent, fair and well-coordinated transition, including appropriate job matching and alignment of roles, responsibilities and competencies with the approved structure. Particular emphasis will be placed on timely implementation, meaningful engagement and communication with relevant stakeholders, and close coordination with management and staff throughout the process. The implementation approach should ensure that staff are adequately informed, consulted and supported during the transition, with staff wellbeing, dignity, diversity, inclusion and a positive working environment kept at the center of the process, while maintaining business continuity and organizational performance. The service provider will also be expected to identify and manage implementation risks, provide practical tools and advice to management and HR, and contribute to establishing a sustainable structure that strengthens organizational efficiency, accountability and a culture of performance.


 

The selected bidder is expected to sign a Contract for Professional Service Contract (De Minimis Service) with UNFPA APRO to provide the mentioned service.
 


 
UNFPA kindly requests your Quotation for the provision of services as detailed in Annex 1 of this RFQ.

 
This Request for Quotation comprises the following documents:

 

Section 1: This request letter

Section 2: RFQ Instructions and Data

●        Annex 1: Description of Requirements

●        Annex 2: Quotation Submission Form

●        Annex 3: Technical Offer

●        Annex 4: Financial Offer

●        Annex 5: Bidder Declaration Form

 

When preparing your offer, please be guided by the RFQ Instructions and Data. Please note that offers must be submitted using Annex 2: Quotation Submission Form, Annex 3: Technical Offer, Annex 4: Financial Offer and Annex 5: Bidder Declaration Form, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that your offer is submitted on or before the deadline. Offers received after the submission deadline, for whatever reason, will not be considered for evaluation.

 

UNFPA is using Quantum, an ERP platform-based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below: 

(I) Suppliers with an Existing Profile in Quantum:

●        If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/.

●        To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide.

Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration.

(II) Suppliers without an Existing Profile in Quantum:

●        If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link.

●        For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide.

●        For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide.

(III) Notifications from UNFPA regarding the tender:

To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.

(IV) Clarification Requests:

 

Should you require further clarification, please utilize the "Messages" functionality within the system. All questions must be submitted by Thursday 22nd October 2026, at 23:59 Bangkok time. Written responses will be issued via the "Messages" tool as soon as practicable following this deadline.


 


 

We look forward to receiving your quotation by the deadline of Thursday 29th October 2026 at 23:59:59 Bangkok Time.